Word usually defaults to the appropriate data type. The Type options are Text, Number, and Date. We didn’t need to change either, but sometimes you will. ![]() Figure C shows the sorted table.īefore we move on, let’s discuss the Type and Using options to the right. This is exactly what we want, so click OK.As a result, the Sort By field is set to Species - the label in the first column’s header ( Figure B). Notice that the Header Row option (at the bottom) is selected. The resulting dialog does a good job of anticipating the sort.In Word 2003, choose Sort from the Table menu. In the Data group, click Sort - or click Sort in the Paragraph group on the Home tab. With the entire table selected, do the following: It’s available only in Print Layout and Web Layout. If you don’t see this handle, check the view. To do so, select, the table by clicking its move handle (the small square in the top-left corner). We’ll start with the simplest sort possible we’ll sort a table by the values in the first column. Table end-of-row markers are similar to paragraph markers. (To see a document’s formatting symbols, click Show/Hide in the Paragraph group on the Home tab.) When sorting a table, Word relies on the end-of-row marker to identify where one row ends and the next begins, the same way the paragraph mark does. These markers also contain cell and row formatting. The similar marker at the end of each row (outside the right border) is an end-of-row marker. The end-of-cell markers denote the end of each cell’s content. As you can see in Figure A, there’s no paragraph mark in a table. The paragraph formatting mark determines where one paragraph ends and the next starts. ![]() Word relies on paragraphs when sorting, which seems a bit odd within the context of a table (or list). You can use most any table, or you can download the example. We’ll work through a few simple sorting examples. In this article, I’ll show you how to do just that. The good news is that it’s easy to sort data in a table or a list. On the other hand, presenting list and table data is, so the potential exists that one day you’ll want to sort something. Sorting data in a Word document isn’t something you routinely do.
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